The Board of Directors

Below is an overview of the typical responsibilities of each association board member. Depending on the management agreement, some of these responsibilities may be turned over to Access Property Management.

President
  • Chief executive officer and leader of the association
  • Presides at all meetings of the board and membership
  • Executes legal documents on behalf of the association
  • Sets meeting agendas and controls all meetings
  • Represents the board before the residents
  • May have nominating, if not appointment, responsibility for all committees
Vice President
  • Performs all of the duties of the president in his/her absence
  • Typically shares some of the burden of the president
  • Usually assigned liaison responsibility to specific staff or contractors, and to specific committees
Secretary
  • Prepares and distributes board and membership meeting agendas and minutes
  • Maintains minutes and book on all meetings
  • Maintains book of resolutions
  • Maintains all official records, including official correspondence, contracts, membership roster, etc.
  • Receives, verifies, and maintains all proxies
  • Attests, by signature, to the legitimacy of certain documents
Treasurer
  • Develops and submits annual operating budget for approval
  • Maintains adequate records of all association financial transactions
  • Maintains roster of disbursement of funds, as authorized
  • Prepares periodic financial reports
  • Arranges, subject to board approval, an independent audit of financial affairs
Access Property Management  |  PO Box 33218, Charlotte, NC 28233  |  704.334.4896 (phone)  |  704.943.4495 (fax)